This information is for teams with a charitable fund specifically for their area, which includes support for staff in its remit. You will also receive an email from the Oxford Hospitals Charity team with all the details shortly. 

We are pleased to confirm that you will be able to use charitable funds to contribute towards the cost of a staff Christmas event this year – as per previous years.   

We recognise that some teams, for example, those with a high number of vulnerable staff, may not feel able to celebrate in this way yet – so the options of delaying your event, having a virtual event, an outdoor alternative (eg Blenheim lights trail), or giving a token gift in lieu of a party may be more appropriate for these teams.   

To ensure that the operational risks to the Trust are managed, we ask that you make sure managers are aware in advance of any social events planned. The Charity cannot fund/ reimburse events where this has not been done.     

If considering the planning of an event would also ask you to comply with the following Trust recommendations from OUH Infection Control and Executive team. 

Groups 

  • We strongly encourage you to split into smaller groups, rather than your whole team or department attending a single event

Location 

  • Where possible, consider outdoor events. 
  • If this isn’t feasible, check what COVID safety measures the venue has in place, like good ventilation. 
  • It is also worth checking if venues offer refunds for people who test positive for COVID before the event and can no longer attend 

We would also ask that you share the following guidance with all staff attending your event:

  • Do not attend events if you are showing symptoms of COVID-19. If you are showing symptoms, please arrange to get a test
  • Take a lateral flow test before you attend the event, and twice a week thereafter
  • The Trust encourages all staff to have both of their COVID-19 vaccination doses, as well as follow-up COVID-19 boosters and the annual flu vaccine
  • Make sure your department or team’s manager is aware of your plans

Of course, the usual Charity rules also apply:

  • Only suitable funds earmarked for ‘staff wellbeing’ may be used – please check with the Charity if you are unsure.
  • Events must be open to all staff in your area to attend - although, as above, it is recommended to split into smaller groupings 
  • No contribution can be made towards the purchase of alcohol
  • The usual funding limits apply - please see the email from the charity, which will be with you shortly
  • Do speak to the charity if you need to check the fund balance in your area

To get more advice or support please talk to our finance team on [email protected]

Thank you for all you do.